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5 ways to improve email security

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With email being the biggest business productivity tool out there, it’s no surprise that it’s also the main vehicle for cybercrime. Email phishing is the most common type of online exploitation, which grew by 173% in Q3 of 2023 compared to the previous quarter of the same year!

Google blocks about 100 million phishing emails every single day. That’s a huge number for just one platform. Most of us suffer from email overload, but it’s also the medium which feels safe and secure. There’s something about email that feels personal, it’s addressed to us and is now in our virtual – and physical – space. Which is probably why it’s such a successful tool for phishing.

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New email standards: what you need to know

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In a significant move towards enhancing email security, Google and Yahoo will implement new email authentication protocols for high-volume email providers starting in February 2024. This initiative aims to bolster cybersecurity by mandating bulk senders who distribute over 5,000 messages daily to adhere to strict validation standards. The protocols, including Domain-based Message Authentication, Reporting and Conformance (DMARC), Sender Policy Framework (SPF), and DomainKeys Identified Mail (DKIM), focus on preventing list abuse, enhancing sender verification, and reducing phishing risks.

DMARC is particularly crucial in the fight against cyberattacks, as it authenticates sender addresses to block phishing and domain impersonation. In an era where AI-driven phishing attempts are increasingly sophisticated, tools like DMARC, SPF, and DKIM are essential for protecting email recipients. SPF safeguards domain names by verifying the sender’s IP address, while DKIM adds a layer of cryptographic authentication to validate message ownership.

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Bisnis Industri

Autofill passwords and email addresses on iPhone the easy way

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AutoFill on iPhone is supposed to help you out when you’re entering a password or typing in your email. When it doesn’t work, it can be incredibly frustrating — especially if you don’t know some complicated password offhand. The phone’s supposed to remember it so you don’t have to!

Now, in iOS 17, AutoFill has been put on steroids. The new AutoFill is much more expansive than the old, and unlike previous versions, works anywhere you can input text, including third-party browsers. To autofill passwords, credit cards, contacts and more, you no longer have to dig through Settings > Passwords or through the Contacts app to pull out the information.

You can even autofill scanned text from documents, signs and more using the camera. Here’s how it’s done.

How to autofill passwords on iPhone

Autofill a password from the pop-up menu on iPhone
AutoFill a password from the pop-up menu.
Screenshot: D. Griffin Jones/Cult of Mac

In Safari, tap on a text box. There should be an option to autofill a saved password in a toolbar above the keyboard. You can tap on a username (and authenticate with Face ID) to fill it in, or you can tap the Passwords key icon to pick a different one.

If no such menu or option shows up, you may be frustrated, but there’s another option. Tap on the text field again and you should see a pop-up menu. Tap AutoFill > Passwords and authenticate with Face ID to bring up saved passwords. Scroll through the list or search.

If you want to look through and edit or clean up your saved passwords, you can always find them inside Settings > Passwords.

If you want easier access, you can make it its own standalone icon your Home Screen. Download this Shortcut, tap the button to edit it, hit the Share button and tap Add to Home Screen.

How to autofill email addresses and phone numbers on iPhone

Autofill an email address on iPhone
The fastest way to type in an email or phone number from a contact.
Screenshot: D. Griffin Jones/Cult of Mac

You can just as easily autofill your phone number, email address, home or work address and more (or that of another contact).

Tap on a text field and tap again to bring up the pop-up menu. Hit AutoFill > Contact. Pick a contact and tap on a field to autofill.

This works anywhere you can enter text, not just in email and phone number fields in Safari.

Need to send someone a friend’s phone number? You don’t need to switch from Messages to Contacts, dig through, copy it and paste it back. Directly inside Messages, tap to bring up the pop-up menu and tap AutoFill > Contact.

Need to send someone the Netflix password? Tap AutoFill > Passwords. It can save you a lot of hassle.

AutoFill scanned text using the camera

Autofill scanned text from the camera on iPhone
Type in text directly from the camera.
Screenshot: D. Griffin Jones/Cult of Mac

There’s one more trick up the AutoFill menu’s sleeve. Say you need to Google a really long serial number, or you need to type in your car’s VIN on an insurance website.

Any time you need to type something exact that isn’t easily human-readable, tap the text box and hit AutoFill > Scan Text. The keyboard will be replaced with a small camera — just point it at the text you want to scan, hold it steady and tap Insert.

You can also tap the Live Text button in the bottom-right. In this mode, you can drag your finger along the scanned text to choose precisely what to enter in.

Tap on the text field to bring the keyboard back up to make precise edits.



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Mastering the Art of Email Writing with Google Bard

Email

This guide is designed to show you how to improve your email writing with the help of AI tools like Google Bard. In the dynamic and continuously changing realm of digital communication, the importance of email stands unwavering as a fundamental pillar. Despite the influx of various new modes of communication, email has retained its pivotal role in our daily interactions, both in professional and personal contexts.

However, the challenge of creating emails that are not only effective but also engaging and compelling is an ongoing battle for many. This is where the emergence of a groundbreaking tool comes into play, revolutionizing the way we approach email composition. Enter Google Bard, a state-of-the-art solution designed to transform your email writing experience. This innovative tool promises to enhance your ability to craft emails that are not only clear and concise but also imbued with a level of creativity and finesse that sets them apart. As we navigate through the complexities of digital correspondence, Google Bard stands as a beacon, empowering wordsmiths everywhere to elevate their email game to new heights.

What is Google Bard?

Bard is a large language model (LLM) from Google AI, trained on a massive dataset of text and code. This AI whiz can not only generate different creative text formats, but also assist you in writing emails that are clear, concise, and impactful.

How can Google Bard help you write better emails?

Bard offers a multitude of features to superpower your email writing:

  • Drafting assistance: Stuck staring at a blank screen? Bard can generate email drafts based on your prompts, including subject lines, greetings, body paragraphs, and closings. Simply tell it the recipient, purpose of your email, and desired tone, and watch Bard whip up a draft in seconds.
  • Tone and style: Bard is a master of tone. Whether you need a formal email for a business contact, a friendly note for a colleague, or a persuasive message for a potential client, Bard can adjust its style to match your needs.
  • Grammar and clarity: Worried about typos or awkward phrasing? Bard checks your email for grammatical errors and suggests improvements for clarity and conciseness.
  • Fact-checking and research: Need to ensure your email is accurate and well-informed? Bard can help you research relevant facts and statistics to bolster your arguments.
  • Overcoming writer’s block: Feeling uninspired? Bard can spark creative ideas and help you craft engaging email content.

Beyond the basics: Advanced Google Bard techniques for email mastery

Once you’ve grasped the fundamentals, delve deeper into Bard’s capabilities to truly master the art of email writing:

  • Prompt engineering: Craft specific prompts to get the most out of Bard. Instead of a vague “Write an email to my boss about my project,” try “Write a concise and professional email to my manager requesting a one-week deadline extension for the [Project Name] report, highlighting the unexpected challenges I encountered and the revised timeline I propose.”
  • Leverage Bard’s templates: Bard offers pre-built templates for common email scenarios, like cover letters, meeting invitations, and thank-you notes. Customize these templates to fit your specific needs.
  • Feedback and iteration: Don’t be afraid to ask Bard for feedback on your drafts. Provide your own edits and suggestions, and let Bard refine the email until it’s perfect.
  • Remember, Bard is a tool, not a crutch: While Bard can be a powerful writing assistant, it’s important to maintain your own voice and critical thinking. Use Bard to enhance your writing, not replace your judgment.

Beyond email: Bard’s versatility for broader communication

Remember, Google Bard’s talents extend beyond email. Use it to craft compelling social media posts, draft creative marketing copy, or even write a captivating blog post. The possibilities are endless!

Embrace the future of communication with Google Bard

In a world saturated with digital noise, mastering the art of clear and concise communication is more important than ever. Google Bard empowers you to write emails that not only get read, but also resonate with your audience. So, ditch the email anxiety, embrace the Bard, and watch your written communication soar to new heights!

Additional tips for email writing success:

  • Keep it brief: People are busy, so get to the point quickly and efficiently.
  • Personalize your message: Address the recipient by name and tailor your content to their interests.
  • Proofread carefully: Typos and grammatical errors can make you look unprofessional.
  • Use a strong call to action: Tell the recipient what you want them to do after reading your email.
  • If you don’t hear back within a reasonable timeframe, send a polite follow-up email.

By incorporating these tips and leveraging the power of Google Bard, you can transform your email writing from a chore to a craft, leaving a lasting impression on every recipient. I hope this article has been informative and helpful. If you have any questions, please feel free to leave a comment below.

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